Family 03 — Custom Systems

Custom Digital Systems & Portals

Stop forcing your business into rigid off-the-shelf subscriptions. We build bespoke client portals, booking engines, LMS educational platforms, and CRMs starting with a formal discovery phase.

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Organizational Fit

Who This Service Is Engineered For

Select the package tier that aligns with your operational maturity and growth goals.

TIER 01

Service & Professional Firms

Requiring customer accounts and document exchange

Client & Partner Portals (From KSh 150,000 / $3,000).

TIER 02

Churches & Ministry Networks

Automating tithe tracking, member registries and SMS broadcasts

Church Management Systems (ChMS) (From KSh 200,000 / $5,000).

TIER 03

Schools & Educational Academies

Managing student admissions, fee ledgers, and grading

School Information Systems (SIS/UMS) (From KSh 250,000 / $7,500).

Transparent Commercial Packages

Included Deliverables & Fixed Rates

Commercial Price Book:🌍 International (USD)·

Phase 01

Discovery & Technical Blueprint

$500 – $1,500

Architecture Sprint

1–2 weeks · 100% Credited to Build

Mandatory technical specification, user roles, workflows, database schema, and cost roadmap.

Select Discovery & Technical Blueprint

Deliverables:

Detailed Software Requirements Document (SRS)

Clickable Figma UX wireframe prototypes

PostgreSQL Entity-Relationship Diagram (ERD)

API contract specifications & integrations list

Itemized milestone development quote & timeline

Discovery fee credited 100% toward build on contract

Client Zone

Client & Partner Portals

From $3,000

Authenticated App

4–6 weeks · 60-day warranty

Secure customer web applications with accounts, appointment booking, and dashboards.

Select Client & Partner Portals

Deliverables:

Secure JWT/OIDC authentication with role guards

Document vault with encrypted file sharing

Interactive booking & appointment scheduling

Customer billing history & automated receipts

Administrator moderation & user management dashboard

60-day dedicated warranty & defect support

Operations

CRMs & Institutional Management

From $5,000

Operational Engine

6–8 weeks · 90-day warranty

Custom management systems tailored to internal operations without monthly per-seat SaaS taxes.

Select CRMs & Institutional Management

Deliverables:

Custom lead and operational pipeline workflows

Member directory / customer profile management

Automated M-Pesa payment ledger reconciliation

Branded bulk SMS & email notifications

Audit logging & granular role permissions

90-day dedicated post-launch support

Education

School Systems & LMS

From $7,500

Institutional Platform

8–12 weeks · 90-day warranty

Educational platforms with student admissions, grading rubrics, and parent fee portals.

Select School Systems & LMS

Deliverables:

Student information system & admissions intake

Fee ledger with instant M-Pesa Paybill matching

Automated term PDF report card generator

Teacher grade book & parent communication

Course modules, quizzes & video player (LMS)

Dedicated term-start peak capacity SLA

Engineering Architecture

Standard Across Every Build

Built Around Your Exact Workflows

No unnecessary fields or clunky workarounds. The software mirrors how your team actually works.

No Per-Seat SaaS Subscriptions

Avoid paying $50/user/month to foreign software vendors. You own the software and database.

Enterprise RBAC & Security

Role-based access control (SuperAdmin, Staff, Client, Viewer) with row-level data segregation.

Automated Audit Logging

Immutable database records tracking who created, edited, deleted, or exported any record.

Optional Modular Add-Ons

Enterprise RBAC Permission Matrix

Granular permissions and data segregation.

$400

SSO Authentication (Google / Microsoft)

Corporate single sign-on with active directory.

$300

Automated PDF Engine (Certificates/Invoices)

High-speed server-side PDF generation with watermarks.

$350

Explicit Scope Boundaries

•Purchasing and supplying client computers, barcode scanners, or tablets.

•Manual legacy paper data entry (we provide automated CSV/Excel batch importers).

•Third-party cloud infrastructure consumption billed directly by AWS or Render.

Clear boundaries protect your project timeline and prevent unexpected costs.

Operational Answers

Frequently Asked Questions

Why do you require a Discovery phase before quoting custom software?

Software projects fail when assumptions are made on either side. Discovery produces an exact architectural blueprint, database schema, and fixed quotation so there are zero scope surprises.

Can this software integrate with our existing accounting or payment systems?

Yes. We build RESTful APIs and webhook consumers connecting directly to M-Pesa, QuickBooks, Xero, or custom third-party databases.

Let's build your custom digital systems & portals

Backed by our 100% Client Ownership Guarantee, itemized scope quotation, and included defect warranty.

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